Booking the Sports Ground

June 1, 2021 Comments Off on Booking the Sports Ground By Bekki

Bookings for tennis and netball at the Sports Ground on Abingdon Road should now be made online.

IMPORTANT: Please see the section titled “note on booking netball” further down this page for additional steps and important information regarding netball bookings – we may not be able to set up your netball court if you ignore these steps.

Where to book

Please use the online booking form for tennis and netball games at the sports ground:

Bookings can be made up to two weeks in advance.

The form is protected behind SSO login – if you are prompted to sign in you should enter your SSO username in the format abcd1234@OX.AC.UK and associated password – these are the same credentials you use to access your University email account.

How to book

Choose your activity by clicking on its name:

Activity selection screen for booking tennis and netball

After selecting your activity, available dates will be shown in a calendar view on the page. The system will allow you to book up to two weeks in advance; dates that are greyed out are not bookable because either they are too far in the future or there is no availability on that day.

View of date picker on booking form

IMPORTANT: Please see the next section “note on booking netball” for additional steps and important information regarding netball bookings – we may not be able to set up your netball court if you ignore these steps.

Once you’ve selected a day, beside the calendar you will see a list of available time slots for your chosen activity on that day. Click on the time you want to book for:

View of date and time selection for booking

When you’ve chosen your date and time, scroll down and fill in your details on the form. You will need to provide your name, email address, contact telephone number and select your College from the dropdown menu.

View of the form that must be completed when booking

Click the Book button at the bottom of the page when you’ve filled out all the required information. You will see a message on your screen confirming the booking has been successful.


Note on booking netball

Please note that for netball games you must book 2 slots – one on tennis court 1 and one on tennis court 2 – for the same time on the same day. This is because netball takes up two tennis courts.

When selecting your time slot for netball, you need to make sure you make use of the Select staff dropdown to check courts 2 and 3 are both available at the same time. Select one of the tennis courts in the dropdown to look at the available times:

View of court selection when booking netball

Then use the dropdown menu to select the other tennis court and ensure the same time slot is offered on that court:

View of 2nd court selection when booking netball. Both courts 2 & 3 must be booked for netball.

Once you’ve seen both courts 2 & 3 are available for your chosen time slot, make one booking with court 2 selected and another booking with court 3 selected.

We are hoping to streamline this in future so a netball booking will automatically be allocated across two tennis courts – this depends on Microsoft’s future development of MS Bookings.

Rescheduling/Cancelling your booking

Please ensure you cancel your booking if you will not be able to make your appointment, so other people can use the slot instead. If you need to make changes to your booking, you can use the link at the bottom of your booking confirmation email to reschedule or cancel.

Simply click “change your appointment” (highlighted in yellow below) to be taken to a page that allows you to cancel the booking or reschedule it for a different date/time.

Booking confirmation email containing "change your appointment" link


Q: What credentials to I use to log in?

A: Use your SSO username in the format abcd1234@OX.AC.UK and the same password you use for your University email account/SOLO/Canvas etc.

Q. What happens if I see the message “something went wrong” when submitting a booking?

Refresh the page and try booking again – this generally fixes the error message

Q. I get a “stale request” error when trying to access the booking form

A. This can usually be fixed by clearing your browser’s cache or by logging in using a private/incognito tab in your web browser.


In case of any technical issues or queries, please contact (monitored Mon – Fri from 8am – 5pm)


August 19, 2020 Comments Off on Bookings By Bekki

Student Services

Household Booking Spaces

JCR Bookings


Old Library Bookings (GRADUATE SPACES ONLY)

Movie Night Bookings

Student Arrivals

Select your accommodation site below to book a slot for arriving back at College.

Arrivals – Main Site

Arrivals – Frewin

Arrivals – Hollybush

Arrivals – St Cross

Student Departures

Select your accommodation site below to book a slot for vacating College.

Departures – Main Site

Departures – Frewin

Departures – Hollybush

Departures – St Cross

Chapel & Music

Chapel service bookings

Music practice room bookings

College Nurse

Book an appointment with the College Nurse

College Office

Book an appointment with the College Office

Financial Queries

Book an appointment with the Finance Bursary

IT Support

Book an online appointment or support session with the IT Office

Book an in-person visit from an IT Engineer (use this only if asked to do so by an Engineer)


Bookings for reader spaces and browsing:

Main Library

History Library

Law Library


Cloisters Collaborative Space

Stocker Room

Other Library services:

Chat with a Librarian – one-to-one appointments via MS Teams

Click & Collect – Book a time to collect your reserved books


Book a tennis or netball session at the Sports Ground

Writing Support

Improve your essay techniques with a one-to-one writing tutorial with bestselling author and RLF Fellow Sara Wheeler

Staff Services

HR Appointments

Book an appointment with a member of HR

IT Support

Book an online appointment or support session with the IT Office

Book an in-person visit from an IT Engineer (use this only if asked to do so by an Engineer)


Book a parking space

Fellows’ Guest Rooms

Book a Fellows’ Guest Room (SSO Login)

Editing an Existing U-Pay Meal Booking

January 2, 2019 Comments Off on Editing an Existing U-Pay Meal Booking By Garrith Blackhall

It is possible to change / edit all aspects of an event booking (e.g. cancel an individual ticket or edit a dietary requirement) on U-Pay (website & app) without having to cancel the entire booking anytime up to the event booking closure deadline - even if the event is full.  Below is a guide on how to edit your booking.

Please Note: Once the event booking cut off time has passed, no changes to any part of a booking are possible via any route. Please do not attempt to contact Kitchen or Buttery to make changes after the cut off time, as they will not be honoured.

Event Booking Deadlines:

Weekday Events
1pm the day before the event

Weekend Events
10am on Saturday

How to Edit your UPay Event Bookings

  1. Either open your Upay app or go to and login. Select 'Events' from the main menu.
  2.  Select 'View Active Bookings'.
  3.  Select the event you wish to edit bookings for.
  4. If guest name functionality is active (it isn't for most events) and you require to change a name, press 'Edit' (1). Otherwise, press 'Edit Event Booking' (2) lower down the page.
  5. This page will pre-populate with how many tickets you have already bought for the event. If you wish to reduce your party size, you can do so. If you wish to increase your party size, this can only be done if the event has not yet sold out. Select the new correct size of your party.
  6. Once you have selected your party size, click 'Next' at the bottom of the page.
  7.  You can now edit the dietary meal choices for you and your guests by pressing '-' and '+'. Remember to reduce / cancel a dietary choice before adding a new one!
  8. Once you have selected your dietary choices, click 'Next' at the bottom of the page.
  9. You can now edit your 'free type' dietary information or other information box as per below.
  10. Once you have finished editing your booking, click 'Place Booking' at the bottom of the page. You will receive a confirmation email as to your edited choices.

Please remember, if the event booking window has closed, you cannot edit your choices via this or any other method - emails to staff members will not be read in time.

Booking onto events

September 17, 2018 Comments Off on Booking onto events By Jeremy Stanger

Visit the events page via the sidebar menu and select the event you want to book.

Select the event again.  Enter the number of tickets you want to buy - this can be up to 3 tickets.

Navigate the menus using the 'next' and 'back' buttons.  Select the number of each type of meal you want.

Confirm your choices and select 'place booking'

Configure Office 365 on Android

June 20, 2018 Comments Off on Configure Office 365 on Android By Tom McQueen

This guide explains how to configure the built-in email app on an Android smartphone.

1. Open your mail app. If you do not currently have any email accounts configured in the app, go straight to step 2.

If you have any existing email accounts configured in the app, you’ll need to click the menu symbol in the top left-hand corner of the interface:

From the pop-out menu, click the cog symbol to open the settings menu:

Click add account under the Accounts section of the settings menu:

2. Select Office365

3.The Oxford Single Sign-On password page appears. Enter your Single Sign-On password, your SSO in the following format: bras****@OX.AC.UK

4. You will be prompted for your multi-factor authentication method. Complete your multi-factor process

5. Continue through and click on Apply for Security Settings

6. You may be asked for consent to grant Office 365 certain permissions over your phone. These are set by the University’s Nexus Administrator. If you are concerned by the permissions being requested, please do not proceed with adding the account to your phone. Adding a University email account to your personal device is done at your own risk.

If you are happy to grant the permissions, click Activate.

7. Once the permissions are accepted you should now see your inbox. Your email app is now configured.

8. To avoid synchronising the entire University address book to your smartphone, it is recommended that you change the synchronisation settings of your work mailbox to prevent the app from syncing contacts. From within the email app, click the menu icon.


From the pop-out menu, click the cog symbol to open the settings menu:

Click the mailbox you wish to configure:

Scroll down until you see your synchronisation settings. Ensure the slider to sync contacts is deactivated:

You can also use this menu to change your out of office, choose which mailbox folders to synchronise to your device and set the period of time over which your calendar will sync.

Guides and FAQs

June 15, 2016 Comments Off on Guides and FAQs By Tom McQueen